Applications of Alien Registration

Initial registration

Staying in Japan for 90 days or more

Relevant procedures

New born baby

Change of address

Moving in Minoh City

Leaving Minoh City

Changes other than address

Change of the following items:
status of residence, period of stay, occupation, name of office, location of office, passport number, date of issue of passport, name of head of household, personal relationship to head of household

Change or correction

Change or correction of the following items:
name, nationality, date of birth

Regular renewal

When the time comes to the renewal of your Alien Registration Card

Reissue

If you lost your Alien Registration Card

Certificate on registered matters

When you need a certificate on registered matters

Leaving Japan

If leaving Japan

Visas and Re-entry permit

Change or extension of visa, leaving Japan temporarily on holiday or business and you intend to return on the same visa

Application period

Within 90 days after the date of arrival in Japan

Required

Passport

2 identical photos 4.5 cm × 3.5 cm (not necessary for applicants under 16 years of age)

Applicant

The applicant must come to register in person (any family member living together with the applicant in the same residence as a representative if the applicant is under 16 years of age)

Relevant Procedures

See here...

Application period

Within 60 days after the date of birth

You also need to make the notice of birth (SHUSSHOU TODOKE) within 14 days at the City Office. It might be convenient to do both Alien Registration (GAIKOKUJIN TOUROKU) and Notification of birth (SHUSSHOU TODOKE) at the same time within 14 days.

Required

Certificate of birth (Mother and Child Health Handbook "BOSHI KENKOU TECHOU" , passport or certificate of SHUSSHOU TODOKE, etc.)

Applicant

A parent or any family member living together with the baby in the same residence

Relevant Procedures

See here...

Application period

Within 14 days after you move

Required

Alien Registration Card

Applicant

The applicant or any family member living together with the applicant in the same residence as a representative (any family member living together with the applicant in the same residence as a representative if the applicant is under 16 years of age)

Relevant Procedures

See here...

 There are not any procedures the applicant has to take at Minoh City about Foreign Resident's Registration. The applicant needs to report the change of address to the local government office in the applicant's new residential area within 14 days after moving  with his/her foreign resident's registration card when he/she leaves Minoh City.

Relevant Procedures

See here...

Application period

Within 14 days after the date of the change

Required

Alien Registration Card

Certificate of the change

Applicant

The applicant or any family member living together with the applicant in the same residence as a representative (any family member living together with the applicant in the same residence as a representative if the applicant is under 16 years of age)

Permanent residents and special permanent residents don't have to report changes in occupation and location of office

Application period

By the next application ( e.g. regular renewal of registration card)

Required

Alien Registration Card

Certificate of the change

Applicant

The applicant or any family member living together with the applicant in the same residence as a representative (any family member living together with the applicant in the same residence as a representative if the applicant is under 16 years of age)

Alien Registration Card

Certificate of the change

Passport (not necessary if you do not have one)

2 identical photos 4.5 cm × 3.5 cm (not necessary for applicants under 16 years of age)

The applicant must come to register in person (any family member living together with the applicant in the same residence as a representative if the applicant is under 16 years of age)

See here...

Applicant under 16 years of age

Within 30 days after the applicant's 16th birthday

Non-permanent residents  (16 years of age or over)

Within 30 days after the 5th anniversary of the applicant's birthday as commencing from the day of initial registration or previous confirmation

Permanent residents and  special permanent residents (16 years of age or over)

Within 30 days after the 7th anniversary of the applicant's birthday as commencing from the day of previous confirmation

Alien Registration Card

Passport (not necessary if you do not have one)

2 identical photos 4.5 cm × 3.5 cm

The applicant must come to register in person

Within 14 days after the date of incident

Passport (not necessary if you do not have one)

2 identical photos 4.5 cm × 3.5 cm (not necessary for  applicants under 16 years of age)

The applicant must come to register in person (any family member living together with the applicant in the same residence as a representative if the applicant is under 16 years of age)

• The applicant in person
• Any family member living together with the applicant in the same residence
• Legal representative
• A person possessing the letter of attorney provided by the applicant
  (The proxy needs own ID card.)

Certificates on registered matters (TOUROKUGENPYO KISAIJIKOU SHOUMEISHO) are issued at main City Office, Toyokawa Branch and Todoromi Branch.

The applicant will also be able to get certificates from the automatic machine located in the main City Office and Toyokawa Branch. For using automatic machine, it is necessary to make a card for them. (for making the card, see here,  but this page is Japanese only, sorry)                            

Registered items

Remarks

Automatic machine

Basic items

(Items can't be omitted)

Name (another name if you registered in the registration card)

Certified

Sex

Certified

Nationality

Certified

Date of birth

Certified

Address

Certified

Status of residence

Permanent and special permanent residents can omit

Certified

Authorized period of stay

Certified

Number of certificate

Certified

Other items

(You may omit these items)

Name of head of household

All applicants can choose to omit or not

Certified

Personal relationship to the head of household

Certified

Place of birth

Certified

Address in home state

Certified

Number of passport

Date of issue of passport

Date of landing

Occupation

These are not registered items for permanent and special permanent residents

Name and location of office

Previous registration facts, such as previous address, are not contained on basic certificate. If the applicant need these things, it is necessary to apply at the office counter.

Osaka Regional Immigration Bureau

Phone

06-4703-2100 (Switchboard)

Address

1-29-53, Nankou Kita, Suminoe-ku, Osaka City, Osaka  Post Code:559-0034

Hours

Mon. to Fri.
9 am-4 pm

Alien Residency Comprehensive Information Center, Osaka

Phone

06-4703-2150

Address

1-29-53, Nankou Kita, Suminoe-ku, Osaka City, Osaka  Post Code:559-0034

Hours

Mon. to Fri.
9 am-12 pm, 1 pm-4 pm 

English: Mon. to Fri.
Chinese: Mon. to Fri.
Korean: Mon., Wed., Thurs. and Fri.
Spanish : Mon. to Fri.
Portuguese: Mon. to Fri.